Library to receive unused funds

The Shiocton Village Board met on Monday, June 11 at 6 p.m.
At the May board meeting the library Board explained that it is a state statute that at the end of the year unused funds in the library budget must stay with the library. The Library Board did not know this prior to this year and neither did the Village Board. They explained that over the past 7 years there was over $20,000 in unused funds. The Library Board requested that the Village give them the OWLS portion of the unused funds from 2017 in the amount of $3,328. President James did not want to make a decision at that time so the Village Board could look at the numbers and gather some information.
The only member of the Library Board present was the Village representative, Tammy Free. President James stated she would have liked to see the rest of the Library Board present. James stated that she had the Clerk and library Director gather some information regarding the budgets over the past ten years. James looked at the Village portion and OWLS portion for that ten years. There were three years where the Library budget was over a total of $21,255. OWLS portion being $6,604, the Village covered that overage without using the Library budget or OWLS. The budget was under a total of $29,387 OWLS portion being $12,339. The Library budget was under budget an average of 6% over the past ten years. James explained that she understands there were times where they had no director and some of the years the budget was under was due to that. She also explained that it is the Library Boards job to keep track of things and know the laws and rules.
President James also pointed out that it is a State Statute 43.541(1)(a) that all Library Board vacancies must be approved and appointed by the Village President and Village Board. This has not been done lately. Neither the President or the Board had been informed when there was a vacancy on the Library Board. Two positions have been vacant in the last year. President James stated here forward the Library Board must inform the Village Board of all vacancies on the library Board.
President James also stated that she had a conversation with Bradley Shipps from OWLS. Bradley stated that OWLS was not requiring that the unused funds be given back to the Library but that going forward the rule should be followed. Bradley also explained that she was concerned that the Library Board was not using the funds to build inventory. The Shiocton Library has been the lowest one in OWLS for circulation due to the low inventory and OWLS had mentioned this several times to the Library.
President James stated that with all the information she had just reported she would suggest giving the Library the amount requested of the unused funds from 2017 with conditions. It will be a one-time reimbursement and to be done in 2019 as a transfer to the library Set aside fund. The funds must be used for circulation materials and receipts given to show it was used as directed. Furthermore, because the Library budget has been under budget an average of 6% over the past 7 years James is requesting that the Library budget be cut 3% when next year’s budget is being done.
The village board approved the motion of giving the Library the amount requested, $3,328 of the unused funds from 2017 with conditions. It will be a one-time reimbursement and to be done in 2019 as a transfer to the library Set aside fund. The funds must be used for circulation materials and receipts given to show it was used as directed. Also, that the Library budget be cut 3% when next year’s budget is being done.
President James thanked Shay Foxenberg for all she is doing for the Library and apologized for the position she had been put in. James stated that the Library Board and Village board need to work together with one thing in mind, the good of the Library. James will be requesting a meeting with the Village Board and the Library Board in the near future.
Chief Brownson reported that the two new officers have completed their training.
Chief Brownson reported that National Night Out will be Tuesday August 7 from 5 p.m. – 7:30 p.m. They will do the same set up as last year and close Pine St. from HWY 76 to Second St. and the part of Second St. by the Library Park..
President James reported that the Personnel Committee met on May 31st to discuss the ad that will be put in the paper for the Chief of Police position. The Chiefs last day will be June 22, 2018. The ad will allow applicants to apply on or before that same date. The prices for the Post Crescent were $1,800 plus so it is in the Seymour paper and will be put on WILENET.
Officer Sara Knapp has agreed to fill in as interim Chief of Police. She has experience and will work with Chief Brownson over the next week to get things in order for the new incoming Chief.
Both squads will be parked at Officer Knapp’s residence.
President James had received phone calls regarding the trees at the Veteran’s Memorial and Bamboo Bend being destroyed. DPW Kominowski stated it could have been due to not diluting the weed killer last fall. James stated that the DPW will have to get a list of what the trees were so they can be replaced.
In forthcoming events, the Fire Department will be doing the fireworks on the 4th of July at dusk.